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Financial Records

 Collection
Identifier: FIN

Scope and Contents

The first series, "Accounting records," probably originated in the Corporate Treasurer and Secretary's offices and consists of several ledgers, journals and registers. That series offers the earliest documentation, beginning in 1875 and 1876, when the Museum's original site, Memorial Hall, housed the major art exhibition within the Centennial.

While general bookkeeping records track transactions up until the early 1920s, most of the investment and funding material pertains to later years. In particular are the individual investment records maintained on index cards, which date from the mid-1950s to late 1960s. The Assistant Treasurer appears to have generated most of the material in the second series, "Budgets, proposed and operating." Documentation includes operating expense reports, budget estimates, income forecasts and other reports related to the City's operating budget since the Museum is partially funded through municipal appropriations. Most reports date from the 1960s and 1970s.

The final series, "City Planning Commission capital projects," focuses on the Museum's funding through the City of Philadelphia. Much of the material dating approximately from 1940 to 1960 originated in the Director's office, specifically during the tenures of Fiske Kimball and Henri Marceau. There is also documentation of specific capital improvement projects at the Museum that were inititated during the first half of the 1960s.

Dates

  • 1875-1975

Creator

Language of Materials

English

Conditions Governing Access

The collection is open for research but is stored offsite. Please request this material in advance of your visit to the Archives.

Conditions Governing Use

The Financial Records are the physical property of the Philadelphia Museum of Art, Archives. The Museum holds literary rights only for material created by Museum personnel or given to the Museum with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for obtaining permission from rights holders for publication and for other purposes where stated.

Extent

9 linear feet

Abstract

Financial records of the Philadelphia Museum of Art.

Custodial History

This group of financial records was collected from various sources. The first series, "Accounting records," probably originated in the Corporate Treasurer and Secretary's offices. Much of the material dating approximately from 1940 to 1960 originated in the Director's office, specifically during the tenures of Fiske Kimball and Henri Marceau.

Processing Information

These materials were arranged and described by Merle Chamberlain and Louise F. Rossmassler in 1987. Funded by a grant from The Gladys Kriebel Delmas Foundation, it was revised by Bertha Adams in 2007. A folder level inventory was completed in January 2018 by Rose Chiango.

Creator

Source

Title
Guide to the Financial Records
Author
Finding aid prepared by Merle Chamberlain and Louise F. Rossmassler (12/31/1987). Revised by Bertha Adams (6/15/2007).
Date
1987, 2007
Description rules
Describing Archives: A Content Standard
Language of description
Undetermined
Script of description
Code for undetermined script
Language of description note
English
Sponsor
Funded by a grant from The Gladys Kriebel Delmas Foundation

Repository Details

Part of the Philadelphia Museum of Art, Library and Archives Repository

Contact:
Philadelphia Museum of Art
PO Box 7646
Philadelphia PA 19101-7646 United States