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Information Services Department Records

 Collection
Identifier: IS
These are the records of Jenny Wilker, who was manager of the Collections Information Systems Project until her retirement in 2006. Material includes database proposals and samples of the newsletter Wilker issued for a time as an update of the project's progress.

Dates

  • circa 2001, undated

Access Restrictions

The collection is open for research. Access to institutional records less than 10 years old is at the discretion of the Archivist.

Use Restrictions

The Information Services Department Records are the physical property of the Philadelphia Museum of Art, Archives. The Museum holds literary rights only for material created by Museum personnel or given to the Museum with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for obtaining permission from rights holders for publication and for other purposes where stated.

Extent

1.25 linear feet

Overview

None available.

Historical Note

The earliest reference to the Museum's adoption of any type of electronic support was in the 1982-1984 Annual Report. It notes that Susanna D. Roberts worked in the Administrative Services office as the lone word processing operator. In 1991, the Museum established an Information Systems department, which consisted of a manager, Robert Leming, and Oscar Gunther, Alexander Ryabin and William Taylor Howard as parti-time computer assistants. Two years later, the department's title was changed to Technical Services and its personnel grew to include audio-visual and telephone technicians. In 1997, William Weinstein joined the Museum to manage its newly created Computer Servcies department. Telephone ("Voice") and audio-visual systems were now a separate office. Two year later, the department began operating as Information Services, and Weinstein was named Director. As of the 2006 Annual Report, Weinstein continues to serve as Director of the department, which now is staffed with Database and Network administrators, a Help Desk supervisor and technician, and a Business Systems coordinator.

In addition to this staff is another office, Collections Information System Project. The project was initiated in 1999 and began with an 18-member committee comprised of curators, conservators, registrars, educators and librarians coming together to select a centralized database system to manage, catalogue and provide access to the Museum's 300,000+ works of art. Jenny Wilker joined the Museum that first year to manage the project, which resulted in the Museum's implementation of "TMS" (The Museum System) database. Wilker retired at the end of 2006. The office, with a staff of approximatley 10, continues to update and expand on its electronic collection management capabilities.

Processing Information

These materials were arranged and described by Bertha Adams and Susan Anderson. Funded by a grant from The Institute of Museum and Library Services.
Title
Guide to the Information Services Department Records
Author
Finding aid prepared by Bertha Adams and Susan Anderson
Date
©2009
Language of description
English
Sponsor
Funded by a grant from The Institute of Museum and Library Services
Edition statement
03/20/2009

Revision Statements

  • 7/13/2007: Bertha Adams: July 13, 2007
  • 7/13/2007: Bertha Adams: July 13, 2007

Repository Details

Part of the Philadelphia Museum of Art, Library and Archives Repository

Contact:
Philadelphia Museum of Art
PO Box 7646
Philadelphia PA 19101-7646 United States