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External Affairs Department Records

 Collection
Identifier: EXT

Scope and Contents

These records document activities held within and outside of the museum to further the department's on-going development and promotion of collaboration, outreach, diversity and government relations. Museum activities include special exhibitions, visitor services and special projects and programs. Departmental papers include chronological "Day" files (1995-2001), budget files (1991-2002), as well as incidental bills and invoices. Collaborative efforts and organizations documented here include AIDS Walks (1992-1999); Latino Caucus 1993, Free Library of Philadelphia Summer Program (1999-2002), Legislative luncheons, Philadelphia Folklore Project (1997-1998), Multicultural Affairs Congress (1994-1998), and the Afro-American Historical and Cultural Museum (1992-1997).

Dates

  • 1981-2004

Creator

Conditions Governing Access

The collection is open for research. Access to institutional records less than 10 years old is at the discretion of the Archivist. Please note these records are stored offsite, so be sure to request your materials ahead of time.

Conditions Governing Use

The External Affairs Department Records are the physical property of the Philadelphia Museum of Art, Archives. The Museum holds literary rights only for material created by Museum personnel or given to the Museum with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for obtaining permission from rights holders for publication and for other purposes where stated.

Biographical / Historical

The External Affairs department grew out of the Urban Outreach department, which operated between 1970 and 1977, and its successor Community Programs, which operated from 1978 through 1982. In January 1983, the museum created a new Administration office, the Office of the Assistant Director for Program, and recruited Cheryl McClenney-Brooker to head it. According to the 1986-1989 Annual Reports, by June 1987, McClenney-Brooker became Vice-President for External Affairs, and the office name changed to reflect that title. Her staff consisted of a staff writer, audio-visual personnel and an executive secretary. In 1998 the various vice-president offices that operated under Administration became independent departments, including External Affairs. At that point, Cheryl McClenney-Brooker guided the department as its Director, with Diana Myers-Bennett Roberts as Program Administrator. Andreina Castillo worked as Program Coordinator, in addition to McClenney-Brooker continuing as Director until 2012. The position of Director of Government and External Affairs is now part of the Executive Offices.

Extent

30 linear feet

Language of Materials

English

Abstract

These records document activities held within and outside of the museum to further the department's on-going development and promotion of collaboration, outreach, diversity and government relations.

Processing Information

These materials were arranged and described by Bertha Adams and Susan Anderson. Funded by a grant from The Institute of Museum and Library Services. A folder level inventory was completed in February 2018 by Rose Chiango.
Title
Guide to the External Affairs Department Records
Author
Finding aid prepared by Bertha Adams and Susan Anderson
Date
2009
Description rules
Describing Archives: A Content Standard
Language of description
Undetermined
Script of description
Code for undetermined script
Language of description note
English
Sponsor
Funded by a grant from The Institute of Museum and Library Services

Repository Details

Part of the Philadelphia Museum of Art, Library and Archives Repository

Contact:
Philadelphia Museum of Art
PO Box 7646
Philadelphia PA 19101-7646 United States