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Archives Department Records

Identifier: ARC
Beginning approximately in 1962, the earliest records are general files compiled by the archivists over a thirty-year period. Files pertain to topics concerning the Museum's operation, such as admission and membership, as well as archival issues, such as preservation and the temporary closing of the Museum's Archives. Reference reports of researchers visiting the Archives from 1986 to 1999 comprise the second record series. Chronological summaries measure in-house and outside researchers, and a second subseries pertains to individual scholars undertaking "intensive research" projects. The third and largest series pertains to the archives initiative funded by the Andrew W. Mellon Foundation. During this four-year grant project, which began in the fall of 2000, project staff worked to enhance scholarly access to several historically significant manuscript collections and institutional records through an integrated program of processing, database development, digitization, and encoding for Internet distribution. Records are those produced by the Museum archivist, project manager, project archivist and assistant project archivist. The records document each stage, from planning and grant application to database development and processing plans.


  • 1962-2006, n.d.


Access Restrictions

This collection is open for research. Access to institutional records less than 10 years old is at the discretion of the Archivist. This collection is stored offsite, so please request materials in advance.

Use Restrictions

The Archives Department Records are the physical property of the Philadelphia Museum of Art, Archives. The Museum holds literary rights only for material created by Museum personnel or given to the Museum with such rights specifically assigned. For all other material, literary rights, including copyright, belong to the authors or their legal heirs and assigns. Researchers are responsible for obtaining permission from rights holders for publication and for other purposes where stated.


14 linear feet


None available.

Historical Note

As Museum Archivist Louise Rossmassler recalled in 1983, the Museum initiated its Archives in 1975 during the installation of an air-conditioning system throughout the building. "The Director, Evan Turner, recognized the opportunity to gather together the scattered collections of ... records so that they would be available for research use." He also took advantage of the offer of Gertrude Toomey, the Museum's retired registrar, to help with the project. The following year, Merle Chamberlain, who had been a volunteer in the Museum Library, was appointed the Museum's first archivist, with Toomey's part-time assistance. From 1976 to 1977, the Archives functioned as an independent office. By 1978, it became part of the Library.

Before retiring in 1982, Chamberlain wrote the first two editions of the Inventory of the Archives, the first publication giving staff and outside researchers intellectual access to its holdings. Louise Rossmassler, who succeeded Chamberlain as archivist, wrote the next two editions of the inventory. Upon Rossmassler's retirement in 1987, Alice Lefton became archivist. She served until 1991 when operation of the Archives was temporarily suspended. Because of the volunteer service of Rossmassler, however, the Archives was able to continue to operate on a limited basis. Because of Rossmassler's efforts, staff and scholars could still access records and continue their research. In 1998, the Museum reopened the Archives on a full-time basis, appointing Susan Anderson as museum archivist. Anderson continues to serve in that position. Rossmassler continues to volunteer.

Works Consulted

  1. Philadelphia Museum of Art, September 1983. Inventory of the Archives. 3rd edition.

Processing Information

These materials were arranged and described by Bertha Adams. Funded by a grant from The Institute of Museum and Library Services. Additional folder level information added by Cassandra Shiflet in January 2018.
Guide to the Archives Department Records
Finding aid prepared by Bertha Adams
Language of description
Funded by a grant from The Institute of Museum and Library Services
Edition statement

Repository Details

Part of the Philadelphia Museum of Art, Library and Archives Repository

Philadelphia Museum of Art
PO Box 7646
Philadelphia PA 19101-7646 United States